a) We collect the following personal data under GDPR Article 6c (Legal Obligation), and 6e (Public Task) in order to meet our legal obligations with the Education & Skills Funding Agency (ESFA) and Office for Students (OfS). They are also necessary in order for us to carry out our public task to provide education and training. We are required by ESFA to retain this data until at least 2030:
- Details about yourself including your name, date of birth, unique learner number, national insurance number and gender
- Contact details – including address, telephone number and email address
- Details of your previous qualifications, employment and educational history
- Information about your nationality and residency, and previous address if applicable
- Information about medical or health conditions, including whether or not you have a learning disability or difficulty, ethnicity
- Household information (this is collected only for the ESFA and is not used by the College)
- Free school meals eligibility
- Attendance marks such as sessions attended, number of absences and absence reasons
- Information to monitor and report on student discipline and progress and support your learning
- Your destination after College.
- Your postcode for the provision of mapping geographical demographic information.
b) We collect data about criminal convictions in order to protect vital interests of others under GDPR Article 6d (Vital Interest) and also in order to carry out our duty to support those with a conviction GDPR Article 6e (Public Task).
c) We collect your sexual orientation and religion under GDPR Article 6f (Legitimate
Interests) so that we can ensure that you are not discriminated against in any way.
d) We collect parent/carer/emergency contacts under GDPR Article 6d (Vital Interests) and Article 6e (Public Task) in order to support your education and learning as fully as possible. For those over age 18 at the start of the academic year, the information is optional.
e) We collect your bank details if you need to pay for your course or you are in receipt of a bursary under GDPR Article 6b (Contracts).
f) If you pay for a course online, your card information is not held by us. It is collected by our third party payment processors who specialise in the secure online capture and processing of credit/debit card transactions.
g) We collect the name of your last school under GDPR Article 6f (Legitimate Interests) so that we can monitor progression from our feeder schools.
h) We collect your consent to keep in touch with you about our products and services, future events and College news, and to take photography and record audio and video content to showcase the College to prospective students and the community (GDPR Article 7 Consent).
Examples of how we may use your information:
- Promotional materials such as course guides, prospectuses, newsletters, presentations, displays, posters or printed publications that we produce and use both internally and externally;
- The College/company’s digital channels including websites and social media, e.g. Twitter, Facebook ect.
- Press releases/ news stories to be sent to media outlets including print, broadcast and online media (please note that media outlets may also publish the information on their associated websites and on their social media channels);
- Supplied to relevant third parties (i.e. external organisations and stakeholders), strictly in relation to the promotion of the college/ company;
- For curriculum-based purposes (i.e. displays, presentations, assessments and external verification) GDPR
i) We take your photograph to display on your College ID card under GDPR Article 6f (Legitimate Interests) to ensure the safety of all our students and provide you access to our facilities.
j) We may capture your image on our CCTV systems under GDPR Article 6f (Legitimate Interests) to ensure the safety of our students, staff and visitors, and the protection of our buildings and assets (see our CCTV Policy).
k) We monitor your internet browsing under GDPR Article 6f (Legitimate Interests) to ensure the safety of our students.
l) We collect details such as free meals entitlement and a range of household income values for the purpose of assessing entitlement to higher education bursary – Article 6f (Legitimate Interest).
Please refer to our policy on Processing Special Category data, GDPR Article 9 and Criminal Convictions data, GDPR Article 10.